Board of Directors
By-law and Policy Manual
Annual Reports, Finances, and Audits
The Board of Directors, Members Meetings and the AGM
The Board of Directors is elected by the membership at an Annual General Meeting held in March. WPIRG is audited annually and reports to its membership at the AGM. While WPIRG funding (which supports volunteer training, events and projects, maintenance of an office and library, plus three full-time staff) is administered by the Board of Directors, the projects facilitated by WPIRG are chosen by volunteers.
Starting with the 2014/2015 academic year, the WPIRG Board of Directors, following a period of consultations with members, introduced Member's Meetings to our governance structure. Member's Meetings will be held two to three times per academic term. Members meetings will be an opportunity for members (you!) to shape the work of WPIRG in three key areas: funding applications, endorsements of campus and off-campus campaigns or causes, and to provide the organization with feedback and direction on its activities on campus. To find out more about Member's Meetings, please continue reading under MEMBERS below.
WPIRG is unique when compared to many other organizations. The range of issues and projects undertaken by volunteers through WPIRG is a result of the amazing mix of people who come through our doors passionate about an environmental or social justice issue.
Consensus Decision Making
WPIRG promotes the use of consensus-decision making throughout the organization. We provide training on consensus at the start of every school term. Consensus is a group decision-making process where all members are heard and the group works toward reaching a decision that is acceptable to everyone. The consensus process attempts to constructively deal with the range of opinion which naturally exists within any group.
Consensus is not unanimity. Reservations or differences on a particular issue may still exist within the group, and individuals may prefer a solution other than the one that is adopted. Consensus is reached if everyone in the group is willing to accept a decision and they feel it is the best possible decision which can be achieved under the circumstances.
*Consensus is not applied Members Meetings and the AGM, where decisions are made by majority vote. The size of these meetings and nature of their content lend themselves better to majority decision-making. Read full meeting procedure here.
All undergraduate students who have not requested a refund of the WPIRG levy ($4.75/term) are members of WPIRG. In addition, non-full-time undergraduate students can become members through purchase of a one year membership of $15.
Members are encouraged to attend Member's Meetings, held thrice per term. Members are entitled to vote at Member's Meetings, have open access to our support network, funding opportunities, and platform to build initiatives. For procedural details on Member's Meetings, read more here.
In addition to being a place for members to contribute to decision making, Members Meetings give members the opportunity to find out about ongoing WPIRG activity and provide feedback and suggestions for future work, join or strike committees on anything from policy to campaigns and connect with other students and groups working on social and environmental issues on campus.
BOARD OF DIRECTORS
The Board of Directors is elected by the membership at an Annual General Meeting. The Board of Directors administers the day to day needs of the organization as well as funding provided to WPIRG that is not subject to the authority of Members Meetings. Board meetings occur on a regular basis and are open to the membership. The Board consists of students and community members, although there are five spots reserved specifically for undergraduate students of the University of Waterloo.
For the Spring 2016 term, the Board of Directors will meet biweekly on Tuesdays at 1 p.m. Meetings will take place in Conrad Grebel 4209 on the University of Waterloo Campus. Agendas and Meeting Minutes are published here. All meetings of the Board of Directors are open to the WPIRG membership. To contact the Board of Directors, or if you are interested in attending a board meeting, please email email@example.com.
The role of core staff is to support the work of volunteers and to provide continuity to the organization. Staff are administered by a Board of Directors elected by the membership (you!) at our Annual General Meeting. Our current full-time permanent staff members are:
Alex Diceanu firstname.lastname@example.org
Coordinator of Projects and Organizational Development
Jessica Bonilla-Damptey email@example.com
Coordinator of Volunteering and Programming
BY-LAW AND POLICY MANUAL
The by-law is the highest governing document in the organization. By-law changes are approved by the members at general meetings.
Policies are developed by the Board of Directors to govern the daily functioning of the organization. Policies are reviewed on a regular basis and may be subject to change by the Board of Directors at any time.
ANNUAL REPORTS, FINANCES, AND AUDITS
WPIRG’s annual financial documents are released publicly each spring at our Annual General Meeting. The audited financial statements for the past five years are also available below.
All WPIRG members are invited to participate in decisions around WPIRG’s finances through Member's Meetings and by attending Board of Directors meetings, which are open to members. For questions about the current operating budget or how to get involved in financial decisions, please contact the Board of Directors at firstname.lastname@example.org. To discuss WPIRG’s finances and budgeting in more detail, please contact our Coordinator of Projects and Organizational Development at email@example.com to book an appointment.
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